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Corporate Governance
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The provisions of the Listing Agreement to be entered into with BSE and NSE with
respect to corporate governance and the SEBI (ICDR) Regulations, 2009 in respect
of corporate governance will be applicable to our Company at the time of seeking
in principle approval for listing of our Company's Equity Shares with the Stock
Exchanges. Our Company has complied with Listing Agreement in respect of Corporate
Governance especially with respect to composition of the Board, constituting the
Committees such as Shareholders/Investors Grievance Committee, Audit Committee and
Remuneration Committee.
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Composition of Board of Directors
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The Board of Directors of our Company has an optimum combination of executive and
nonexecutive Directors as envisaged in Clause 49 of the Listing Agreement. Our Board
has five Directors out of which 3 are independent directors in accordance with the
requirement of clause 49 of the listing agreement of the Stock Exchanges.
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S. No
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Board of Directors
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Designation
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Status
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1
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Mr. Ghanshyambhai Ambalal Thakkar
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Executive Chairman
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Executive Director
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2
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Mr. Krupesh Ghanshyambhai Thakkar
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Managing Director
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Executive Director
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3
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Mr. Narendra Kumar Jain Kabdi
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Director
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Independent Non - Executive Director
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4
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Mr. Harshadbhai Navnitlal Doshi
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Director
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Independent Non - Executive Director
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5
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Mr. Shankar Prasad Bhagat
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Director
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Independent Non - Executive Director
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In terms of Clause 49 of Listing Agreement, our company has already appointed
Independent Directors and constituted the following Committees of the Board:
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1. Audit Committee:
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Our Board constituted an Audit Committee, pursuant to the provisions of Section
292A of the Companies Act. The Audit Committee was constituted on December 04, 2007
and the same has been reconstituted on October 05, 2009.
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The terms of reference of Audit Committee comply with the requirements of Clause
49 of the Listing Agreement, which will be entered into with the Stock Exchanges
in due course. The committee consists of the following Directors:
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Name of the Director
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Designation
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Nature of Directorship
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Mr. Shankar Prasad Bhagat
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Chairman
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Independent Director
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Mr. Narendra Kumar Jain Kabdi
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Member
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Independent Director
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Mr. Harshadbhai Navnitlal Doshi
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Member
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Independent Director
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Our Company Secretary Mr. Hasmukh Kanubhai Modi will act as the secretary of the
Committee.
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The terms of reference of our Audit Committee are given below:
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i. Overseeing the Company's financial reporting process and the
disclosure of its financial information to ensure that the financial statement is
correct, sufficient and credible.
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ii. Recommending to the Board, the appointment, re-appointment
and, if required, the replacement or removal of the statutory auditor and the fixation
of audit fees.
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iii. Approval of payment to statutory auditors for any other services
rendered by the statutory auditors.
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iv. Appointment, removal and terms of remuneration of internal
auditors
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v. Reviewing, with the management, the annual financial statements
before submission to the Board for approval, with particular reference to:
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Matters required to be included in the Director's Responsibility Statement to be
included in the Board's report
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in terms of clause (2AA) of Section 217 of the Companies Act 1956;
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Changes, if any, in accounting policies and practices and reasons for the same;
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Major accounting entries involving estimates based on the exercise of judgment by
management;
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Significant adjustments made in the financial statements arising out of audit findings;
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Compliance with listing and other legal requirements relating to the financial statements;
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Disclosure of any related party transactions;
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Qualifications in the draft audit report.
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vi. Reviewing, with the Management, the quarterly financial statements
before submission to the Board for approval.
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vii. To monitor the utilisation of proceeds of the proposed initial
public offering of the Company and any other issue of shares of the Company, reviewing
the report submitted by monitoring agency, if any, and to make appropriate recommendations
to the Board in this regard
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viii. Monitoring the use of the proceeds of the proposed initial
public offering of the Company.
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ix. Reviewing, with the management, performance of statutory and
internal auditors, and adequacy of the internal control systems.
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x. Reviewing the adequacy of internal audit function, if any, including
the structure of the internal audit department, staffing and seniority of the official
heading the department, reporting structure, coverage and frequency of internal
audit.
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xi. Discussions with internal auditors on any significant findings
and follow up thereon.
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xii. Reviewing internal audit reports and adequacy of the internal
control systems.
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xiii. Reviewing management letters / letters of internal control
weaknesses issued by the Statutory Auditors.
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xiv. Reviewing the findings of any internal investigations by the
internal auditors into matters where there is suspected fraud or irregularity or
a failure of internal control systems of a material nature and reporting the matter
to the Board.
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xv. Discussion with statutory auditors before the audit commences,
about the nature and scope of audit as well as post-audit discussion to ascertain
any area of concern.
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xvi. To look into the reasons for substantial defaults in the payment
to the depositors, debenture holders, shareholders (in case of nonpayment of declared
dividends) and creditors.
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xvii. To review the functioning of the whistle blower mechanism,
when the same is adopted by the Company and is existing.
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xviii. Carrying out any other function as may be statutorily required
to be carried out by the Audit Committee.
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2. Remuneration Committee
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The Remuneration Committee was constituted on December 04, 2007 and the same has
been reconstituted on October 05, 2009.
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The terms of reference of Remuneration Committee comply with the requirements of
Clause 49 of the Listing Agreement, which will be entered into with the Stock Exchanges
in due course. The committee consists of 3 independent Directors.
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Name of the Director
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Designation
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Nature of Directorship
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Mr. Shankar Prasad Bhagat
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Chairman
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Independent Director
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Mr. Narendra Kumar Jain Kabdi
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Member
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Independent Director
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Mr. Harshadbhai Navnitlal Doshi
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Member
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Independent Director
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Our Company Secretary Mr. Hasmukh Kanubhai Modi will act as the secretary of the
Committee.
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The terms of reference of our Remuneration Committee are given below:
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1. To decide and approve the terms and conditions for appointment
of executive directors and/ or whole time Directors and Remuneration payable to
other Directors and matters related thereto.
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2. To recommend to the Board, the remuneration packages of the
Company's Managing/Joint Managing/ Deputy Managing/Whole time / Executive Directors,
including all elements of remuneration package (i.e. salary, benefits, bonuses,
perquisites, commission, incentives, stock options, pension, retirement benefits,
details of fixed component and performance linked incentives along with the performance
criteria, service contracts, notice period, severance fees etc.);
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3. To be authorised at its duly constituted meeting to determine
on behalf of the Board of Directors and on behalf of the shareholders with agreed
terms of reference, the Company's policy on specific remuneration packages for Company's
Managing/Joint Managing/ Deputy Managing/ Whole-time/ Executive Directors, including
pension rights and any compensation payment;
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4. To implement, supervise and administer any share or stock option
scheme of the Company.
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3. Shareholders/ Investor's Grievances Committee
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The Shareholders / Investors Grievance Committee was constituted on October 05,
2009 in compliance with Clause 49 of the Listing Agreement. The Shareholders' /
Investors' Grievance Committee has been constituted with the following Directors:
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Name of the Director
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Designation
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Nature of Directorship
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Mr. Shankar Prasad Bhagat
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Chairman
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Independent Director
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Mr. Ghanshyambhai Ambalal Thakkar
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Member
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Executive Chairman
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Mr. Krupesh Ghanshyambhai Thakkar
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Member
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Managing Director
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Our Company Secretary, Mr. Hasmukh Kanubhai Modi will act as the secretary of the
Committee.
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The terms of reference of our Shareholders'/ Investors Grievance Committee are given
below:
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"To allot the Equity Shares of the Company, and to supervise and ensure:
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I. Efficient transfer of shares; including review of cases for
refusal of transfer transmission of shares and debentures;
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II. Redressal of shareholder and investor complaints like transfer
of shares, non-receipt of balance sheet, non-receipt of declared dividends etc;
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III. Issue of duplicate / split / consolidated share certificates;
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IV. Allotment and listing of shares;
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V. Review of cases for refusal of transfer / transmission of shares
and debentures;
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VI. Reference to statutory and regulatory authorities regarding
investor grievances; and to otherwise ensure proper and timely attendance and redressal
of investor queries and grievances."
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